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It has been established that the role of inventory management is to ensure that stock is available to meet the needs of the beneficiaries as and when required.

Inventory represents a large cost to the humanitarian supply chain. This is made up of the cost of the inventory itself, plus the cost of transporting the goods, cost of managing the goods (labor, fumigation, repackaging, etc) and keeping the goods in warehouses. The inventory manager's job is to make inventory available at the lowest possible cost.

In order to achieve this, the inventory manager must ensure a balance between supply and demand by establishing minimum holding stocks to cover lead-times. To achieve this, the inventory manager must constantly liaise with the programs to keep abreast of changing needs and priorities. The warehouse must always have sufficient stocks to cover the lead-time for replacement stocks to avoid stock-outs.

Inventory Control

There are two methods of inventory control that are applicable to emergency situations:

Both are applicable to humanitarian situations and have associated pros and cons. Note that economic order quantity (EOQ) in practice only works in a fairly stable environment where demand variability and replenishment lead-time are reasonably stable and predictable. This is not the case in an emergency. Economic order quantity is applicable in more stable environments such as refugee camps and perhaps later in a relief/recovery phase.

Inventory management in an emergency is more ‘project based’, matching supply with demand in a rapidly changing environment. This requires building a supply chain that has a high level of flexibility and adaptability, with rapid identification of need and rapid fulfilment of that need through the supply chain.

In managing this sort of system, inventory should be considered in relatively small quantities (inventory packages of associated relief items) that are attached (pegged) to an identified need then moved (and tracked) through from source to the identified need (the user).

Optimisation comes from having logistics systems that can configure, procure and consolidate these packages quickly and a distribution chain that is flexible and can adapt to changing requirements quickly and at least cost.

Information systems that facilitate transparency of the supply chain inventory levels, location, and demand provide the necessary visibilityto facilitate good planning and effective decisions that maximise services and reduce costs.

The warehouse/inventory manager is responsible for monitoring the movement of goods as they are transported from the supplier and for the control of stock movement in the warehouse facility.

The vital stock control measurements include:

See monthly inventory report and stock report.

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Video of me dictating an audio file to Google: CafePress Baseball Feet Flip Flops Funny Thong Sandals Beach Sandals Caribbean Blue ozDcDBJ

I use Dragon Naturally Speaking voice recognition software a lot (Actually Dragon for Mac, but have used the PC version too). Dragonwas a game changer for my workflow, and I did not expect that. Check amazon for up-to-date pricing. Inkkas Snow Leopard FlexAire evsvL3p1D
Professional version on Amazon , and Mac professional version I have not used the home edition so I cannot say why it costs less.

There are four ways I have used Dragon software.

How to transcribe with Dragon, Method #1 – Train it to your own voice:

Dictate your own story, emails or other documents using your voice. This is the software’s real strength since it is set up for you to “train the Dragon.” You read stories and it gets smarter by adapting to your own speech patterns and accent.Another amazing feature is running documents you have written and sent emails through it. This teaches the software phrases and acronyms you commonly use. Once I took the time to configure Dragon and learn the voice commands (“Go to sleep” or “Scratch that”), I have found Dragon Dictate to be very accurate in dictating my speech faster than I can type (85 words-per-minute type test speed). It becomes more efficient if you combinereal-time keyboard and mouse alongwith voice commands. I did not believeI would like it as much as I do, but now I use Dragon to dictate emails and other documents.

One note is that I like using a headset or my podcast grade Blue Yetti microphone that sits closer to my mouth. Although the internal mic on my Mac is pretty good, it still strains my voice after a while if I try to speak loud enough.

There is some learning curve in setup and becoming good at dictation through use of commands, but the payoff for me has been real.

Howto transcribe with Dragon, Method #2 Dictate on the fly:

The second way to use Dragon is to dictate into a digital recorder or the app. Then you can upload files to be processed by the software. The principle is the same as real-time dictation except there is no ability to make corrections and combine keystrokes. This means it is not as accurate, but portability is essential sometime.

It is possible to create a profile for different speakers and to upload an audio file into the software for processing. This method is a lot less accurate and there will be no punctuation. Because of these limitations, if I need a clean transcription it takes more time to clean up Dragon’s work as to just transcribe it in the first place, especially if the interviewee has an accent or the audio sounds far away.

However, if I am doing a large number of interviews and only need the basic gist, I run all the audio filesthrough Dragon as I go. This gives me enough reference to be of use later. (I have found that if I spend just a few minutes editing major words, it improves the ability to search keywords later.) So when I am working on writing a full life history or memoir, with many details from interviews I may want to revisit later, Dragon’s rough-cut accomplishes that. After I return from an interview, I run the audio file through Dragon, usually starting before I go to bed since it takes a while to process. In the morning, I paste thenew transcription into a master Word document. Later, when I am in the thick of writing, I can search by keyword and find related conversations and refresh my memory on details. Here are Dragon’s settings:

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